Many businesses start by renting warehouse space and keeping stock records themselves. As volumes grow, the gap between the records in the office and the stock on the floor tends to widen. Outsourcing inventory management to your warehousing partner closes that gap, because the people moving the stock are the ones recording it.
What changes
When the warehouse manages inventory, every receipt, dispatch and internal movement is recorded at the point it happens. You no longer rely on delivery notes travelling back to your office, or on someone remembering to update a sheet.
What you should expect
A warehouse managing your inventory should be able to provide:
- Current stock balances by product, and where relevant by batch and packaging type.
- Inward records showing what was received, when, and against which documents.
- Outward records showing what was dispatched, when, and against which order.
- Discrepancy reports when a receipt does not match its paperwork.
Agree on the format and frequency of these reports at the start.
Making the handover smooth
- Clean your product list. Use consistent product names and codes before stock moves, so records start tidy.
- Do an opening count. Count stock jointly when it arrives, so both sides agree on the starting balance.
- Agree on order instructions. Decide who can raise dispatch orders and how they are sent.
- Set a review rhythm. Reconcile your records with the warehouse's on a regular schedule, monthly at least, more often at first.
Where software fits
Good inventory management depends on a system that records each movement and a team that uses it every day. At Pratish Logistics, we run our own customised warehouse software to maintain stock records and track movements for every client, alongside daily inward and outward operations.
Is it right for you?
Outsourcing inventory management suits businesses that hold a wide product range, move stock often, or simply want one less thing to manage. If that sounds like you, talk to us about how we would store and track your material in Bhiwandi.